There is an application form. Fill it out before the end of 2022 February for first consideration.
The NYC Gaia DR3 fête will be a small in-person event (20-ish external participants) gathering in New York City (possibly with satellite events in other locations) starting on the release date of Gaia DR3 on 2022 June 13 and ending mid-day on 2022 June 16. The idea of the event will be to make preliminary, science-inspired visualizations of the Gaia DR3 data and build new scientific collaborations, locally and globally. The main theme of this data release is spectroscopy, as DR3 will provide entirely new kinds of data (compared to past Gaia data releases) in the form of moderate-resolution spectra with a small wavelength range (the RVS spectra) and low-resolution spectra with wide wavelength coverage (the BP/RP spectra).
We recognize and apologize that this meeting conflicts with AAS 240. We expect to be over-subscribed; if we are, we will give some preference to early-career applicants, and try to admit a set of participants that span a range of data applications.
In addition to a general Code of Conduct, we require participants to agree to a Collaboration Policy that ensures transparency and openness at the Sprints and associated meetings:
All participants at every Gaia Sprint will be expected to openly share their ideas, expertise, code, and interim results. Project development will proceed out in the open, among participants and in the world.
Participants will be encouraged to change gears, start new collaborations, and combine projects. Any participant who contributes significantly to a project can expect co-authorship on resulting scientific papers, and any participant who gets significant contributions to a project is expected to include those contributors as co-authors.
These rules make it inadvisable to bring proprietary data sets or proprietary code to any Sprint, unless the participant bringing such assets has the rights to open them or add collaborators.